Idaho Music Educators Association
Summer Board of Directors Meeting
Idaho High School Activities Association Building
Boise, Idaho
October 9, 2006

A. Present

IMEA President	Gary Gemberling
IMEA President-Elect	Camille Blackburn
IMEA Past-President	Sam Stone
IMEA Business Manager	Karen Goodrich
IMEA Secretary	Sandy Shoen
IMEA Publications	Ted Hadley
IMEA Web Master	Wayne Millett
IHSAA Representative	Kelly Caldwell
District I President	Rick Dickinson
District II President	Joel Pals
District III President	Michael Hall
District III Vice-President	Steve Newton
District IV Vice-President	Kevin Howard
District V President	Ralph Bennett (State Solo Chair)
District VI President	Bill Baxter
Gem State President	David Hinck
Department of Education	Peggy Wenner
Higher Education Chair	Terry Jones
Middle School Chair	April Peterson
Dwight Johnson	Executive Director, State Board of Education
Lucy Willits	Communication Officer, State Board of Education

 

B. Review of minutes from the 2006 Summer Board Meeting was presented by Sandy Shoen.
          1. It was moved by Kevin Howard and 2nd by Bill Baxter that IMEA approve
the minutes. Motion passed.

II. Special Guests

A. Mr. Johnson and Mrs. Willits presented the State Board of Education proposal of increasing rigor in the graduation requirements to advance education and life. The IMEA Board members present were given the opportunity to voice theirviews on the matter.

III. District Reports

A. District I Report was presented by Rick Dickinson

1. District dates were given to Ted and Wayne via email.
2. Fine issued to those who do not show up to the district meetings.
3. The rules for home school students and their participation in IMEA regulated events is a concern.

          B. District II Report was presented by Joel Pals

1. District II dates were given to the IMEA Board.
2. The large group festival will be separated into two days; one day for band, and one day for choir.
3. The festival will be scheduled so groups can listen to each other.

C. District III Report was presented by Michael Hall and Steve Newton

1. District III dates were given to the IMEA Board.
2. District III would like to see more elementary and middle school teachers attend their district meetings. Kelly Caldwell suggested a representative for these areas at the district level.

D. District IV Report was presented by Kevin Howard

1. During their fall meeting, the sight reading portion of festival was discussed.
2. Kevin will contact District IV president to turn in dates.

E. District V Report was presented by Ralph Bennett

1. District V are already on the website.
2. A District V member asked if the All-State Band should be called an “All-Star” Band since not every high school or county has a student in the All-State Band.

a) It was suggested that this district provide an honor band experience so students from small schools can participate.

F. District VI Report was presented by Bill Baxter

1. District VI dates were given to Ted and Wayne.
2. Festival fee structure concern - this item will be discussed later in the meeting.

G. Gem State Conference Report was presented by David Hinck

1. Gem State dates were given to Ted and Wayne.
2. Gem State Conference accounts will be handled through Idaho Falls High School.

IV. Webmaster Report presented by Wayne Millett

A. Balloting issues - how do we increase the voter turn out for elections?

1. It was suggested to change the by-laws to introduce and elect candidates at the IMEA conferences.
2. The IMEA database needs to be updated. District Presidents will update their member list.

a) The internet service provider can only send 400 emails an hour. IMEA has 596 email addresses, and some of them are incorrect.

3. It was suggested to create a pocket query for the IMEA email list so it can be sorted by grade, district, class, subject and name.

B. All State rehearsal CD download had some problems

1. Rehearsal CD exceeded “band width”. ISP worked with Wayne to accommodate problems.
2. MIDI files were suggested for future rehearsal downloads. They are smaller, easier to download and compatible with iTunes.
3. Teacher should download rehearsal recordings instead of students. This will reduce the website traffic

C. District President job description needs to be posted online

1. It was motioned by Michael Hall and 2nd by Sam Stone to pass this measure to post these job descriptions on the website. Motioned passed.

D. Emails from solicitors regarding mass emails to IMEA members

1. Solicitors need to be an IMEA member, an IMEA institutional member or the email needs to promote an event that will benefit music students.

LUNCH

V. IHSAA Report presented by Kelly Caldwell

A. 2008 All-State Conference dates of were approved

1. Conference will be in Pocatello on January 24-26, 2008.
2. Kelly asked that All-State chairmen work with their Chamber of Commerce to get the best hotel and conference center rates.

B. 2010 All-State Conference dates were approved for January 28-30 in Boise.

C. Kelly's term ends in June, 2008

1. Kelly asked the members to consider a new person for this position.

D. Eligibility for non-IHSAA schools and students

1. Eligibility requirements need to be turned in by March and need to be updated each year.
2. Dual enrolled or charter school students are eligible to participate in IMEA events if they are participating in a public school group.

a) Home school students who do not participate in their public school music group are not eligible for IMEA events.
b) If no program is offered at the public schools, then students can apply for a hardship case through IHSAA.
c) Article V.1 on page 61 of IHSAA manual needs to be clarified. Ralph Bennett will re-write this article.

VI. Financial Report was presented by Karen Goodrich

A. The finances were presented during the summer meeting.

B. IMEA accounts are in the black.

C. All-State audition fees need to be updated.

1. Some districts are not paying their adjudicators.
2. Some districts are paying their adjudicators too much.

D. MENC says we can raise our membership to $1 per year.

1. Current fee is $94.
2. It was motioned by Sam Stone and 2nd by Steve Newton to raise our fee $1. Motion passed.

E. Board Meeting travel expenses

1. IMEA does not have a written policy for travel expenses.
2. IMEA will pay Executive Board members, business manager, webmaster and publications chair costs.
3. Kelly suggested that members who are not elected officials ask those who are attending meetings for a ride.
4. The State Solo Chair and their actual expenses are paid from the State Solo fees.
5. Strategically plan meetings so members do not have to travel far.
6. It was motioned by Kelly Caldwell and 2nd by Camille Blackburn to enforce the reimbursement policy. Motion passes.
7. All-State planning meeting needs to be scheduled before January 1, 2007.

F. Equipment needs

1. Karen is in need of a new laptop and printer before next fall
2. It was motioned by Sandy Shoen and 2nd by David Hinck for Karen to research and spend up to $1500 toward her equipment needs. Motion passed.
3. Karen would like to pay off the balance on the webmaster's computer. Wayne also needs about $500 in upgrade needs.
4. It was motioned by Kevin Howard and 2nd by Camille Blackburn to pay off Wayne's computer and pay for his upgrades. Motion passed.

VII. State Solo Report was presented by Ralph Bennett

A. Ralph submitted the State Solo account balance to the board.

B. It was motioned by David Hinck and 2nd by Rick Dickinson to approve the State Solo account balance. Motion passed.

VIII. Editor's Report was presented by Ted Hadley

A. The financial statement will be sent to the board. All accounts are in the black.

B. Deadline reminders:

1. Regular contributors to the newsletter deadlines are October 1, January 1 and April 1.
2. It is important that deadlines are met.

C. District Presidents were asked to contact their local universities to find professors who are willing to write an occasional column for the IMEA newsletter.

IX. Higher Education Report was presented by Terry Jones

A. Terry is working on college credit for IMEA board members

1. NNU very enthused to accommodate.
2. Credit will be earned for learning and development, not just for “doing”.
3. Terry will email a survey to the board members.

X. Middle School Report was presented by April Petersen

A. April is in communication with middle school educators in District III.

XI. Large Group Festival

A. The fee structure for the Large Group Festival and Solo/Ensemble Festival in each district were discussed.

B. District III wants to raise adjudicator's fee to bring in quality judges. Most clinicians have their own fee structure.

C. Districts can change honorarium to a high price if they choose to do so.

D. Camille submitted a sight reading form used by the Gem State choral festivals.

E. Terry Jones submitted examples of forms from Washington.

F. How are changes made on adjudication forms?

1. A proposal is presented to the board.
2. Item will be discussed at District level meetings.

G. State lists are old and outdated.

1. Band uses “Texas List” as a guideline
2. It was recommended to review the state list for large group festival.

XII. Department of Education Report was presented by Peggy Wenner

A. Possible grant proposals:

1. How geometry class can be taught through the arts.
2. Music and math in the elementary level.

B. Assessment funding maybe available to start an elementary formative assessment. Please send names to Peggy for committees.

C. Senior Project

1. Peggy is on the Senior Project committee.
2. Please send her ideas for senior projects. She would like to see models of existing project or programs to share.

XIII. All-State Conference Report

A. The conference chairperson are:

1. All-State Honor Groups - Camille Blackburn
2 .Choirs - Steve Dresden and David Hinck
3. Band - David Becksted and Jan Eddington
4. Orchestra - Karen Beck
5. Site - Jay Ronk

B. Please send honor group conductor recommendations to Camille Blackburn.

C. Gary Gemberling has issued a survey to ask members what they would like to see at the conference.

D. Gary would like to see a general music focus to bring elementary teachers to the conference.

E. MENC President David Weathered has been notified to attend.

F. All-Northwest Conference President Lynn Brinkmeyer will be notified to attend.

XIV. All-Northwest Conference Report

A. Gary would like to have an IMEA Executive Board meeting in Portland.

B. Gary went over the All-Northwest sessions and concert schedule.

C. Gary needs presiders and performing group hosts.

D. The combination of the All-Northwest and Washington State Honor Groups was discussed. It was motioned by Sam Stone and 2nd by Michael hall to adjourn. Motion passed at 4:31.

 

Minutes respectfully submitted by: Sandy Shoen, IMEA Secretary