Idaho Music Educators Association
Summer Board of Directors Meeting
Idaho High School Activities Association Building
Boise, Idaho
June 26, 2006

A. Present

IMEA President	Gary Gemberling
IMEA President-Elect	Camille Blackburn
IMEA Business Manager	Karen Goodrich
IMEA Secretary	Sandy Shoen
IMEA Publications	Ted Hadley
District III President	Michael Hall
District III Vice-President	Steve Newton
District IV President	Bart Bailey
District V President	Ralph Bennett (State Solo Chair)
Gem State President	David Hinck
Department of Education	Peggy Wenner
Higher Education Chair	Terry Jones
Middle School Chair	April Peterson

 

B. Review of minutes from the 2005 Fall Board Meeting was presented by Sandy Shoen.  It was motioned by Terry Jones and 2nd by Camille Blackburn that IMEA approve the minutes.  Motion passed.

II. District Reports

A. District Presidents were asked to get their district information to Wayne Millet for the IMEA website.

B. District I Report was presented by Terry Jones for Rick Dickinson

1. District I finished the school year with the accounts in the black.
2. District I Honor Choir and Band will be held in the fall.
3. At the District Festivals, there were questions regarding sight reading.
4. Overall, District I had a good year.

C. District II Report was presented by Gary Gemberling for Joel Pals

1. District II had a good year.
2. Festival participation was good.
3. The idea of splitting the high school festival into two days was suggested (choir on one day, band on the other).

D. District III Report was presented by Michael Hall and Steve Newton

1. District III had a good year.
2. Middle School music festival had an increase in participation.
3. District III accounts finished in the black largely due to the marching band festival.
4. Eligibility of the State Solo Festival was addressed.
5. State High School Reform issues were addressed.

E. District IV Report was presented by Bart Bailey

1. District IV accounts ended in the black.
2. There was a growth in music participation throughout the district.
3. Sight reading issues were addressed.

F. District V Report was presented by Ralph Bennett

1. District V accounts ended in the black.
2. Administators in District V recommended that music activities should be held on Thursday, Friday and Saturday.

G. Gem State Conference Report was presented by David Hinck

1. Gem State had a good year.
2. Some towns are requesting to move back to District V.

III. Editor’s Report presented by Ted Hadley

A. Fall newsletter items are due on August 1.

B. School items for fall newsletter are due on September 15.

C. Fall issue will be mailed on October 28.

D. Winter issue will be mailed on January 28.

E. Spring issue will be mailed on April 28.

F. Newsletter Columns

1. For each newsletter, the following IMEA positions need to write a column: Present, Music Specialists, NW President, and Higher Education Chairman.
2. Those who are music chairman (i.e. Middle School chair) need to write an article once per year.
3. Authors are asked to keep the article short and to email the document to Ted Hadley in a Word Document or in the body of an email.

G. Ted presented the account balance and projected budget for the upcoming issue.

H. Ted strongly urged that deadlines must be met because advertisers pay to see their ads in print.  Late deadlines do not help.

I. Ted will present a financial report at the Fall Board Meeting.

IV. Web Page Report

A. Terry suggested that each district establish a district email address.  This could help contact district presidents without looking for a new email address.

1. Bulletin Boards were suggested, but may become too labor intensive.
2. It was suggested that each district use the IMEA domain name as their email address (i.e. districtI@idahomusiced.org).
3. Idea was tabled for Fall Board Meeting as Terry will contact Wayne regarding this issue.

B. President Elect Ballots

1. It cost $140 in postage to mail postcards reminding IMEA members to vote.
2. Only 7 postcard ballots were cast (89 online ballots were cast).
3. For future elections, it was discussed that we do online ballots to eliminate postage.  Music Notes deadlines need to be met before ballots are due.  Gary stated that District Presidents need to highly encourage members to vote.

C. Karen Goodrich reported that the website budget and expenses are good.

V. Higher Education Report was presented by Terry Jones.

A. Collegiate membership has increased.

B. Terry suggested adding a mentoring round table discussion to help new teachers at the next All-State Conference.

1. This mentoring program can help bridge the gap between college graduation to the first job.
2. Terry also suggested creating a list of phone numbers available to help new teachers and where to find resources.

VI. All-State Report was presented by Phil Hartman.

A. On the entry form, flutes need to indicate if they are interested in or prefer to play piccolo.

B. Also on the entry form, trombones need to indicate if they are interested in or prefer to play bass trombone.

C. The required piece for wind instruments was a positive step.

D. Instead of announcing the name of the solo, Phil suggested that this be written in the application.  People can recognize student voices on the audition recording.

E. Conference attendees need to watch All-State rehearsals.

F. Part checks need to be more effective.

G. All-State information, audition requirements and applications need to get to students sooner to alleviate confusion.

H. During audition process, three judges per instrument are recommended.

I. It is essential that the right student is chosen for the right instrument part (i.e. solo sections).

J. Constant communication with All-State Honor Group chair and conductor is essential in choosing the right literature.

K. It was suggested that auditions are moved to the spring, with results in October.

L. 2008 All-State Chairs need to be selected now.  Please send names to Camille.

BREAK

VII. Who do we contact with district/state leadership changes?

A. Send district/state changes to IMEA President, Editor and Webmaster.

VIII. Hall of Fame information was presented by Gale Maxey.

A. IMEA Hall of Fame nominations need to be sent to Gale.

B. Hall of Fame Inductions happen every year. 

1. Inductions falling on even years are presented at the All-State Conference.
2. Inductions falling on odd years are presented at the Fall Board Meeting.

C. Nomination process can be found on the IMEA website.

D. Michael Hall presented a special case for Ford Smith.

1. Nominators would make arrangements to organize local induction ceremonies.

E. Problems with nominations include generational and procedural.

1. It was suggested that each district assign a district member to be chair of the Hall of Fame program in their district to help with the nomination process.

F. Hall of Fame members are encouraged to wear their medallions are the All-State Conference banquet and induction ceremonies so they can be recognized every year.

G. Gary suggested that nominations are due October 1 of every year.  Exceptions can be made by District President’s discretion.

H. It was suggested that the Hall of Fame Induction Ceremony be moved to the opening session at the All-State Conference.

I. It was suggested to revise the online nomination form to a word document for easier access.

J. Ted suggested that the Elementary Honor Choir and the Hall of Fame Induction Ceremony take place as a session at the All-State Conference.

LUNCH

IX. Financial Report was presented by Karen Goodrich.

A. Elected members are responsible for budget.

B. Karen presented the cost comparisons of the All-State Honor Groups and the in-service.

C. An honorarium for $500 was recommended.

D. A contingency fund was recommended to cover unforeseen circumstances.

E. It was suggested to keep the same fees for the 2008 Conference.

F. Karen would like to put together a 15 month spending plan.

X. State Solo Report was presented by Ralph Bennett.

A. 272 students were invited to the State Solo Festival.  264 students participated.  Two students were disqualified.

B. Ralph presented the budget report from this year’s festival.

C. Airfare costs have increased.

D. The major issues included:

1. A new venue is needed for 2007.  Borah does not want to host.  The members present gave Ralph site suggestions.
2. There are 1,460 solos on the state list. Do we need to cut the list back in each category?
3. The level of solo varies, and students are picking the “easier” solos off the list.
4. Add an addendum to the application to perform a solo piece once.  There was confusion with the solo number with multiple movements being performed.
5. The idea of adding guitar to the State Solo Festival was discussed.  District Presidents are to ask their district members about this proposal.

a) Guitar needs to be added at the district level first.
b) The cost of guitar judges was discussed.

E. Ralph asked to buy a second set of medals in case of errors or to be used as back-ups.

F. Ralph asked to buy PowerBooks to assist him with State Solo Festival Office and logistics.  It was motioned by Terry Jones and 2nd by Camille Blackburn that IMEA purchase PowerBooks for the State Solo Festival.  Motion passed.

G. The eligibility of charter and private schools was discussed.

1. Director must be an IMEA member.
2. Student must be enrolled in a music ensemble.
3. There was discussion about charter schools not being sanctioned by IHSAA.

XI. Karen announced the due payment change.

A. National dues are now $94.

B. IMEA gets $22 back for each due payment from MENC.

XII. Department of Education Report was presented by Peggy Wenner.

A. The Department of Education is revisiting the High School Reform Proposal which includes:

1. Four years of math.
2. Four years of science.

B. The board does not want humanities to be dropped.

C. Arts and foreign language are considered part of the core curriculum.

D. Assessment is very important.  District Presidents are to ask their district elementary members about their assessment strategies.

XIII. Other business

A. Camille and David will bring the large group festival sight reading forms to the fall board meeting.  David will compile information.

B. Gary will go to Portland at the end of September for the All-Northwest meeting.

1. The lists of audition materials are available online.
2. Application will be available online July 15.

C. By laws state that the IMEA Board needs to meet before the IHSAA meeting.  IMEA Fall Board meeting is tentatively set for September 18.

D. Chair positions that need to be filled are the band and general music.  Gary asked for nominations.

E. Reminder that the Executive Board will meet on Tuesday, September 27 at the Vista Airport Inn.

F. It was motioned by Steve Newton and 2nd by David Hinck that we adjourn.  Motion passed at 4:38 PM.